Project Completion Report Details

Implementing Agency: Health and Humanitarian Support Organization (HHSO)

Funding Partner: Salaam Children’s Future Fund (SCFF)

Distribution Partner: Aseel Technology Corporation

Project Duration: January – March 2025

Budget: USD 13,846.10

Target Provinces: Herat, Badghis, Farah, Ghor

Date of Report Submission: March 15, 2025

Acronyms and Abbreviations

• HHSO: Health and Humanitarian Support Organization
• SCFF: Salaam children’s future fund
• IDPs: Internally Displaced Persons
• M&E: Monitoring and Evaluation
• MEAL: Monitoring, Evaluation, Accountability and Learning

1.  Executive Summary

From January to March 2025, HHSO implemented a project funded by Salaam Children’s Future Fund aiming to conduct a comprehensive survey of displaced households’ needs and facilitate the distribution of basic food and hygiene items through coordination with Aseel Technology Corporation in Herat, Badghis, Farah, and Ghor provinces. A total of 700 displaced households were surveyed and supported. HHSO provided ongoing monitoring to ensure transparency and accountability throughout the distribution process.

2.  Project Background

Access to essential food and hygiene items is critical for displaced families, especially during harsh winter months. Recognizing this need, Salaam Children’s Future Fund funded this initiative. HHSO’s role was to conduct household-level needs assessments and facilitate and monitor the distribution process carried out by Aseel Technology Corporation.

3.  Project Objectives

• Conduct detailed household surveys to identify basic food and hygiene needs of displaced families.
• Coordinate and facilitate timely and transparent distribution of food and hygiene packages with Aseel Technology Corporation.
• Ensure accountability and monitoring of the distribution process.
• Raise awareness on child protection principles among beneficiaries.

4.  Geographic Scope and Coverage

No. Province Number of Households Surveyed

1 2 3 4	Herat	210
	Badghis	170
	Farah	160
	Ghor	160
	Total	700

5.  Beneficiary Profile

700 displaced households were identified and verified through comprehensive surveys. Priority was given to female-headed and vulnerable households.

                                                             Criteria                     Percentage / Data

Female-headed HHs Children under 5 Elderly (>60 years) Persons with disability	32%
	46% of total beneficiaries
	18%
	9%

6.  Key Activities Implemented

• Coordination meetings with government authorities and community leaders.
• Recruitment and training of field teams on survey methodology and child protection.
• Door-to-door surveys using KOBO digital data collection tools capturing detailed household information (name, head of household, gender, address, phone numbers, geographic coordinates, family composition, etc.).
• Community validation to prevent duplication and verify beneficiary lists.
• Coordination and facilitation with Aseel Technology Corporation for the distribution of food and hygiene packages.
• Field monitoring and supervision of the distribution process by HHSO staff.
• Post-distribution feedback collection from beneficiaries.    Reporting and submission to the donor.

7.  Results and Achievements

• Successfully surveyed and verified 700 displaced households.
• Transparent and timely distribution of food and hygiene packages managed by Aseel Technology Corporation.
• Continuous field monitoring by HHSO ensured integrity of the process.
• Beneficiary satisfaction confirmed through feedback mechanisms.
• Increased awareness on child protection through commitment letters signed by beneficiaries.

8.  Food and Hygiene Package Contents:

Food Items:

                                                                   No.           Item           Quantity

1 2 3 4 5 6	Flour	50 kg
	Rice	14 kg
	Oil	10 liters
	Sugar	7 kg
	Eggs	2 packs
	Tomato paste	2 cans

Green tea	1 kg
Beans	3 kg
peas	3 kg
Salt	3 kg
Potatoes	7 kg
Onions	7 kg
Yeast	1 pack

Hygiene Items:

                                                                   No.          Item          Quantity

1	Shampoo	1 Unit
2	Soap	3 pieces
3 4	Hygiene Kits	4 kits
	Vaseline	1 Unit

9.  Protection and Inclusion Measures

• Prioritization of female-headed and vulnerable households.
• Deployment of female staff during surveys and distributions to ensure gender sensitivity.
• Enforcement of protection protocols to safeguard dignity and safety of beneficiaries.             Increased awareness of child rights and protection principles.

10.  Risk Management

                                                    Risk                                       Mitigation Strategy

Inaccessible distribution sites Duplicate registrations Weather-related delays	Adjusted locations; used local guides
	Used ID cards and cross-checks
	Flexible scheduling and early planning

11.  Challenges and Solutions

• Difficult winter access to certain areas was mitigated by changing distribution points and employing local guides.
• Initial reluctance to sign child protection commitment letters was addressed through community awareness sessions.
• Limited digital infrastructure for data collection was supplemented with paper surveys and strict verification protocols.

12.  Case Story

1): Fatima, mother of three children, Herat Province

 “After many hardships, we met the HHSO team at our doorstep. Receiving the food and hygiene kit was a great blessing for us.”

 (Photograph of Fatima and her family attached)

2): Ahmad, head of a family of six, was displaced due to violence, Herat Province. He said:

“This assistance is not just materials; it is a chance to survive. Now we look to the future without fear of disease or hunger”.

(Photograph of Ahmad attached)

13.  Monitoring, Evaluation, Accountability, and Learning (MEAL)

• Field monitors were deployed in each province to oversee survey and distribution processes.
• Checklist-based monitoring ensured compliance with procedures.
• Weekly reports submitted to the project coordinator and donor.
• Beneficiary feedback was collected and used to improve project implementation.
• Use of KOBO Toolbox digital data collection facilitated timely and accurate data management.

14.  Financial Summary

                 Budget Item                Amount (USD)                                    Notes

Personnel and Training Survey and Data Collection Monitoring and Evaluation Administrative Expenses Total	4,000.00	Salaries and training of field teams
	5,000.00	Household surveys and data processing
	3,000.00	Field supervision and reporting costs
	846.10	Communication and office expenses
	13,846.10	Expenses only for survey and related activities

Note: Procurement and distribution of food and hygiene items were independently managed and funded by Aseel Technology Corporation and are not included in HHSO’s financial report.

15.  Lessons Learned and Recommendations

• Community engagement is critical for accurate beneficiary identification.
• Child protection commitment letters increase accountability and awareness.
• Flexible planning helps mitigate operational challenges.
• Scaling up digital tools improves data quality and efficiency.
• Future projects should focus on sustainability and beneficiary empowerment.

16.  Project Sustainability and Future Plans

HHSO plans to replicate this food and hygiene needs survey and distribution model in other provinces. Strengthening partnerships with local authorities and promoting community ownership will be key. Expansion of early warning and preparedness systems is recommended to enhance response capacity.

17.  Conclusion and Strategic Outlook

This project significantly contributed to meeting displaced families’ basic food and hygiene needs and demonstrated HHSO’s capacity for transparent and effective humanitarian response. Building on these successes, HHSO is committed to scaling up similar interventions across Afghanistan to support vulnerable populations.

18.  Annexes

1. Sample of survey and registration forms.
2. Sample child protection commitment letter.
3. Verified beneficiary lists.
4. Photos from distribution events.
5. Detailed Case Stories:

Prepared by:

Monitoring, Evaluation & Reporting Unit

Health and Humanitarian Support Organization (HHSO)

Date: March 15, 2025

Detailed Case Stories:

Story 1: Fatima’s Family – A Ray of Hope in the Cold Winter (Herat Province)

Fatima, mother of three, lives in a camp in Herat. Her family’s situation was very weak in terms of food and hygiene. Fatima said:

“After many hardships, we met the HHSO team at our doorstep. Receiving the food and hygiene kit was a great blessing for us.”

She added that the food items helped her family regain strength, and the hygiene products improved their health.

Fatima said:

“This kit changed our lives. My children are now less sick, and I believe our family’s future is bright.”

Story 2: Ahmad’s Family – A Light of Hope (Badghis Province)

Ahmad, head of a family of six, was displaced due to violence. He said:

“We had never experienced such conditions. The lack of food endangered my children’s health. As days passed, I felt this problem could end our lives.”

When HHSO came to conduct the needs survey, Ahmad shared his story with the team. He said:

“The survey gave us hope that someone understands our situation and has a solution.”

After receiving the food and hygiene kit, Ahmad and his family found new hope. Ahmad said:

“This assistance is not just materials; it is a chance to survive. Now we look to the future without fear of disease or hunger.